Privacy Policy

Introduction

JM Tax ("we," "our," or "us") is committed to protecting your personal information. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you use our tax preparation, bookkeeping, payroll, and insurance services.

Information We Collect

To provide our services, we collect:

• Personal Information: Name, address, phone number, email address, Social Security Number (SSN), Employer Identification Number (EIN), date of birth

• Financial Information: Income statements, W-2s, 1099s, bank account information, investment records, property ownership details

• Tax Information: Prior year tax returns, deductions, credits, foreign asset information (Form 5471, FBAR)

• Insurance Information: Health information for insurance quotes, employee census data, workers' compensation classifications

• Business Information: Business structure, payroll records, QuickBooks data, sales tax information

How We Use Your Information

We use your information to:

• Prepare and file federal, state, and local tax returns

• Provide bookkeeping and payroll services

• Obtain insurance quotes and manage policies

• Comply with IRS and state tax authority requirements

• Communicate with you about our services

• Maintain records as required by law

• Process international tax compliance (Forms 5471, 8938, FBAR)

How We Protect Your Information

We implement appropriate security measures including:

• Secure, encrypted data transmission and storage

• Password-protected systems and files

• Limited access to personal information (need-to-know basis)

• Secure document shredding and disposal

• Professional liability insurance coverage

• Compliance with IRS Safeguards Program requirements

Information Sharing and Disclosure

We do not sell, trade, or rent your personal information. We may share your information only:

• With Your Consent: When you authorize us to share information with third parties (e.g., mortgage lenders, insurance carriers)

• For Legal Compliance: With IRS, state tax authorities, or other government agencies as required by law

• Service Providers: With trusted partners who assist in our operations (e.g., software providers like ADP, QuickBooks) under strict confidentiality agreements

• Professional Requirements: As necessary to provide requested services (e.g., insurance quotes, 1031 exchange facilitators)

Data Retention

We retain your information in accordance with professional standards and legal requirements:

• Tax returns and supporting documents: Minimum 7 years

• Payroll records: 4 years minimum

• Insurance policies: Duration of coverage plus applicable statutory period

• Business records: As required by federal and state regulations

Your Rights

You have the right to:

• Request access to your personal information

• Request corrections to inaccurate information

• Request copies of your tax returns and documents

• Opt-out of marketing communications

• Request information about our data practices

California Privacy Rights

California residents have additional rights under the California Consumer Privacy Act (CCPA). Please contact us for more information about exercising these rights.

International Tax Information

For clients with international tax obligations, we may need to share information with foreign tax authorities as required by tax treaties and information exchange agreements, including FATCA compliance.

Children's Privacy

Our services are not directed to individuals under 18. We do not knowingly collect personal information from children except as necessary for dependent tax information.

Updates to This Policy

We may update this Privacy Policy periodically. The updated version will be indicated by an updated "Effective Date" and will be effective as soon as it is accessible.